Every Certificate. Every SOP. One System.
Flag state certificates, crew compliance matrices, SOPs, safety management, environmental records — all in one place, all tracked, all audit-ready.
Standard Operating Procedures & Safety Management
Standardized default SOPs and a living Safety Management System — not a binder updated before the audit. Drills tracked, incidents reported, non-conformities resolved, DPA notified automatically.
- Default SOP library covering core yacht operations
- Safety Management System with versioned manuals
- Drill scheduling with crew participation tracking
- NCR tracking from identification through corrective action
- Automatic DPA notifications from shore
- Risk assessments and safety permits
Flag State Certificate Matrix
Every statutory certificate, every manual, every plan, every insurance policy — tracked in one place with automated expiry alerts across multiple major flag states.
- 42 certificate types across 8 conventions
- ~95 required documents across 13 categories
- 10 major flag states (Cayman, Malta, Marshall Islands, MCA, Panama, Bahamas, Bermuda, Isle of Man, BVI, Gibraltar)
- Automated alerts at 90, 60, 30, and 7 days before expiry
- Class survey scheduling with findings tracking
- Insurance policy management (H&M, P&I, War Risk, Loss of Hire)
Crew Certificate Matrix & Hours of Rest
STCW 2010 Manila Amendments built in. Every crew rank mapped to required certificates. Flag state endorsements tracked per yacht. Hours of rest monitored to regulation.
- 18 crew ranks with role-specific mandatory certificates
- Flag state endorsement requirements per registry
- Hours of rest monitoring and recording
- Certificate expiry alerts per crew member
- Revalidation tracking and reminders
- Crew handover checklists with sign-off
Environmental Compliance
Digital Oil Record Book and Garbage Record Book. Dual-signature workflow. Entries lock after sign-off. Sensor data integrated where available.
- Digital Oil Record Book (Annex I)
- Garbage Record Book (Annex V)
- Dual-signature verification workflow
- Entries locked permanently after sign-off
- Live GPS position for discharge verification
- Instant retrieval for port state control
Multi-Flag Certificate Management
YOS maintains certificate matrices for the major yacht registries. Each flag state has specific requirements — YOS maps them per yacht and tracks every document, endorsement, and renewal date. Manuals, plans, class records, insurance policies, and operational permits all live in one place.
Additional coverage
ISM Code
YOS has the capability to support ISM conformity for yachts over 500 GT. The SOP & SMS module provides the framework — ISM-specific configuration available on request.
HACCP
Critical control point logging, temperature monitoring, cleaning schedules, and menu planning in the Galley & HACCP module.
MLC 2006
Maritime Labour Convention — crew welfare, working hours, and accommodation standards tracked and documented.
SOLAS
Fire safety, life-saving appliance records, and emergency procedures managed through the Safety module.
Class Requirements
Survey planning, maintenance records, and certification evidence organized for class renewal.
Port State Control
PSC inspection readiness — instant document access, crew certificate status, and maintenance record retrieval.
Always audit-ready.
See how compliance documentation works across your yacht operations.
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